Selling into the U.S.: prepare your e-commerce accounting brief

Describe the business model

Tell the adviser what you sell, who owns the business and which entity receives customer payments. List the marketplaces, websites and payment processors involved. Explain where products are stored and how orders reach customers. A concise diagram or written description is often more useful than a broad statement that you sell online.

Keep gross sales and payouts separate

Marketplace deposits may not tell the whole story of sales activity. Keep platform reports covering sales, refunds, fees and adjustments alongside bank records. Ask the accountant to explain how the figures will be reconciled. The IRS has guidance on reviewing Form 1099-K and addressing incorrect information; the form should be considered with the underlying records rather than treated as a complete profit statement.

Make location questions visible

List your business locations and the locations of inventory and workers, if any. Ask which federal and state topics need review and which are outside the proposed service. Do not assume that a marketplace's handling of one type of tax resolves every filing question for your business. Request a written explanation of what the adviser will assess.

Discuss overseas ownership early

If owners, suppliers or related companies are outside the U.S., mention this before accepting a quote. Ask whether the firm has experience with comparable arrangements and who will coordinate with your overseas accountant. Avoid relying on a generic package description to decide whether cross-border work is covered.

Ask for an actionable scope

Request a proposal separating bookkeeping, return preparation, sales-tax assistance and advisory work. Identify the reports you must provide and the frequency of updates. This article is a preparation checklist, not a determination of registration, filing or payment obligations. A qualified professional should review your specific facts.